Tape to remove after completed backup

Management reporting and documentation

Tape to remove after completed backup

Veeam Logoby joe.watkins » Wed Sep 14, 2016 3:48 pm

We have a client that uses a multi loader tape drive and we would like a report created to inform us of the tape that needs to be removed once the backup has completed successfully.
We did previously have a custom made PowerShell Script to inform us of this but this is no longer compatible with the newer version of Veeam.

The report we previously had working would inform us of the information below.


Tape NameBarcode Last Write Time Slot #
PS7443L5 PS7443L5 29/07/2016 06:07:59Slot 3


If anyone is able to assist with creating this report for us it would be very much appreciated. If any further information is required please let me know.

Many thanks

Joe
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Re: Tape to remove after completed backup

Veeam Logoby Shestakov » Wed Sep 14, 2016 4:00 pm

Hello Joe and welcome to the community!
Are you on the latest version of Veeam ONE? There is a new report called Tape Exportation which appeared in v9.
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Re: Tape to remove after completed backup

Veeam Logoby joe.watkins » Wed Sep 14, 2016 4:12 pm

Hi Shestakov
Thanks for the reply. I had notice this report which looks close to what I want but it isn't showing my online media.

What I would like if possible would be a simple report which just tells the client which online media to remove. I think that if the client received a report of all tapes they wouldn't know what to do and I would like to make it as easy as possible for them.

I hope this makes sense.
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Re: Tape to remove after completed backup

Veeam Logoby Shestakov » Wed Sep 14, 2016 4:37 pm

The report intended to cover use cases like yours, if I understood you correctly.
It`s made for cases when some tapes were filled by backups, exported and admin needs to know which tapes are exported. If you want to take the tape off once the job is done why not to Export current media set upon job completion?
Thanks!
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Re: Tape to remove after completed backup

Veeam Logoby Stan-san » Tue Feb 28, 2017 4:54 pm

Hello all,

I have the same exact requirement as the topic starter so that I decided to continue this topic as it does not seem too old.

The challenge is to get a list of tapes which the customer needs to send offsite. With the "Tape exportation" report, you can only get the list of tapes which have already been exported.

Nikita, this recommendation
Shestakov wrote:If you want to take the tape off once the job is done why not to Export current media set upon job completion?
Thanks!

would be helpful, but our tape library has 20 I/E slots while the tape jobs use more than 24 tapes. That means 4 tapes will never be exported automatically using the option you mentioned and will not get into the report.

My question is how to get around all the limitations and get simple and nice list of tapes which were used during the latest tape backup session? I am absolutely sure this is possible because the customer used DPM for tape backups prior to using VEEAM, and DPM had this report built-in, even though its reporting capabilities are quite limited.

So far I found several workarounds, but all of these require follow-on manual revision, filtering, etc.
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Re: Tape to remove after completed backup

Veeam Logoby techgal64 » Thu Mar 02, 2017 1:44 pm

I would also like to be able to create a weekly report to tell me which tapes to removed. This report should ideally show which tapes were used for the weekly backup to tape jobs and which ones now need to be exported to go offsite.

I have created a report but it includes all the tapes for every job and just keeps getting longer!
:D
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Re: Tape to remove after completed backup

Veeam Logoby Shestakov » Thu Mar 02, 2017 2:35 pm

In other words you want to get a list of tapes were getting written during a period of time? I.e. table with tape job, job runtime, tape(s) barcode?
Do you receive emails after the tape backup job completion by the way? As far as I understood what you request is a summary of all the received notifications.
Thanks!
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Re: Tape to remove after completed backup

Veeam Logoby Stan-san » Thu Mar 02, 2017 3:28 pm

Shestakov wrote:In other words you want to get a list of tapes were getting written during a period of time? I.e. table with tape job, job runtime, tape(s) barcode?

Exactly. "Period of time" are the keywords. The "TAPE GFS BACKUP FILES" report is nice, but why it does not have any options to limit its output?
Take a look at the "BACKUP JOB HISTORICAL INFORMATION" report. It has predefined intervals (Current week, last week, etc.) AND, additionally, the possibility to specify any custom range.
The same functionality is crucial for the "TAPE GFS BACKUP FILES" report. And most likely for the other tape reports too.
By the way, I had a case 02083444 with the custom range question, and was advised to post a feature request on the forum. So this is considered to be a feature request :)

Shestakov wrote:I.e. table with tape job, job runtime, tape(s) barcode?

Yes, and in addition to what you've named, it also would be nice to enumerate all the VMs which were included in the tape job.

Shestakov wrote:Do you receive emails after the tape backup job completion by the way? As far as I understood what you request is a summary of all the received notifications.

I don't receive notifications on any tape jobs. Disk only. Are you trying to say that there is a way of getting the tapes IDs ready for offsite (in other words, written during the latest session) through a notification? Can you post a link to a doc how to achieve this?
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Re: Tape to remove after completed backup

Veeam Logoby techgal64 » Thu Mar 02, 2017 3:40 pm

Hi Shestakov
I do get a daily report from veeam when a backup was completed, these backups are to a repository server, not to tape.

On the weekends the backups go to tapes (with a barcode) I would like a report Monday morning that shows me which tapes were used during the weekend backup and need to be exported to go offsite.

If I run Tape report but it shows me all tapes that have been used since starting with VB&R, I would like a report that just shows each weekend.
Julie
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Re: Tape to remove after completed backup

Veeam Logoby Shestakov » Fri Mar 03, 2017 10:29 am

Stan,
Stan-san wrote:The "TAPE GFS BACKUP FILES" report is nice, but why it does not have any options to limit its output?
Take a look at the "BACKUP JOB HISTORICAL INFORMATION" report. It has predefined intervals (Current week, last week, etc.) AND, additionally, the possibility to specify any custom range.
The same functionality is crucial for the "TAPE GFS BACKUP FILES" report. And most likely for the other tape reports too.

Initially we assumed that there GFS Media pools are not going to bu huge so we just gave an option to filter Media pools themselves, not the reporting interval, all the more report`s layout is not really predisposed to it.
By the way, there is a list of VMs backed up and date of the restore point.
Stan-san wrote:I don't receive notifications on any tape jobs. Disk only. Are you trying to say that there is a way of getting the tapes IDs ready for offsite (in other words, written during the latest session) through a notification? Can you post a link to a doc how to achieve this?

I`m talking about regular tape job notification options.
Thanks!
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Re: Tape to remove after completed backup

Veeam Logoby Shestakov » Fri Mar 03, 2017 10:34 am

Julie,
techgal64 wrote:On the weekends the backups go to tapes (with a barcode) I would like a report Monday morning that shows me which tapes were used during the weekend backup and need to be exported to go offsite.
If I run Tape report but it shows me all tapes that have been used since starting with VB&R, I would like a report that just shows each weekend.

I`ve got your request. Looks like both your and Stan`s demand could be fulfilled by something like Taps Job report concentrating on jobs themselves, rather than media pools and backup files.
Thanks!
Shestakov
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Re: Tape to remove after completed backup

Veeam Logoby Stan-san » Fri Mar 03, 2017 2:59 pm

Nikita,

thank you for your suggestion on the tape notifications. I'm going to try these on the upcoming Saturday run. However, it cannot be scheduled to a specific point in time, i. e. it will be sent right away after the job completion, while we have a customer's requirement to schedule it to 7 AM each Tuesday.

As per the list of VM backed up and the restore point dates, I'm aware of this but this report is still requires some manual processing to get the information, furthermore, you have to know what you're looking for. In case of the customer, they don't want to do this. Only simple list of the tapes ready for offsite.
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Re: Tape to remove after completed backup

Veeam Logoby Shestakov » Fri Mar 03, 2017 3:14 pm

You are right on the job notifications, it is not the same thing as a report of course. I just asked if you use it to clear up the request.

As for the report,
agree with most of your statements, just want to comment this one
...but this report is still requires some manual processing to get the information

and that`s how it will work, because some users have 1000+ VMs in the job with lots of jobs running, that`s why we keep the detailed information in drill-down report.
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Re: Tape to remove after completed backup

Veeam Logoby Stan-san » Fri Mar 03, 2017 3:39 pm

Shestakov wrote:that`s how it will work, because some users have 1000+ VMs in the job with lots of jobs running, that`s why we keep the detailed information in drill-down report.

I see your point. I only can emphasize that enabling custom range selection in tape reports will satisfy all the parties.

By the way, several smart guys already achieved this without Veeam One, only by using PowerShell script. For details, please refer to this post powershell-f26/require-last-24-hours-used-tape-report-case-01799426-t35340.html#p194567
I don't know PowerShell much :cry:, but the script is very easy to adapt. Going to use it while waiting for similar functionality to be implemented in Veeam One.
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Re: Tape to remove after completed backup

Veeam Logoby Shestakov » Fri Mar 03, 2017 4:20 pm

Could you explain how custom range selection can help in the report?
Thanks!
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