Maintain control of your Microsoft Office 365 email data
GarrettL
Service Provider
Posts: 24
Liked: 4 times
Joined: Jun 19, 2016 6:28 am
Full Name: Garrett Lynch
Contact:

Backups Retention Period

Post by GarrettL » Nov 14, 2016 3:56 pm

Hi Guys,

Maybe I just missed it and am very blind but can anyone clarify on the "retain backups for x years" and does this reference how many years you're backing up for or, how many years back each person's mailbox goes and retention is based upon that?

I'm assuming the latter but wanted to play it safe.

Thanks!

Mike Resseler
Veeam Software
Posts: 4988
Liked: 525 times
Joined: Feb 08, 2013 3:08 pm
Full Name: Mike Resseler
Location: Belgium
Contact:

Re: Backups Retention Period

Post by Mike Resseler » Nov 14, 2016 3:59 pm

Garret,

Let's say an email comes in today, and is being protected today through the scheduler. However, you decide to delete that email (after the backup of course) and never look back at it. The retention means that it will be available for recovery for X year.

So, every backup you take (let's say daily), the state of the mailboxes at that point in time will be available for those x amount of years.

Makes sense?

Mike

GarrettL
Service Provider
Posts: 24
Liked: 4 times
Joined: Jun 19, 2016 6:28 am
Full Name: Garrett Lynch
Contact:

Re: Backups Retention Period

Post by GarrettL » Nov 14, 2016 4:11 pm

Mike,

That helps quite a bit. I was worried if it was going with age of contents within a mailbox of potentially risking not having the full state of the mailbox backed up as we have companies who have 10+ years of mail.

Appreciate the clarification!

foggy
Veeam Software
Posts: 16950
Liked: 1380 times
Joined: Jul 11, 2011 10:22 am
Full Name: Alexander Fogelson
Contact:

Re: Backups Retention Period

Post by foggy » Nov 14, 2016 4:17 pm

No, this relates to the backup files retention, not their contents.

Kostya
Veeam Software
Posts: 104
Liked: 28 times
Joined: Jun 18, 2012 9:38 am
Full Name: Kostya Yasyuk
Contact:

Re: Backups Retention Period

Post by Kostya » Nov 14, 2016 7:50 pm

GarrettL wrote:I was worried if it was going with age of contents within a mailbox of potentially risking not having the full state of the mailbox backed up as we have companies who have 10+ years of mail.
Sorry, guys, but it is related to the age of content. Literally it means "keep mail items until they become older than retention".
  • I.e. if you have a message received older than retention period it will be skipped on backup.
  • And once other mail items become older then retention period they will be removed from repository.

GarrettL
Service Provider
Posts: 24
Liked: 4 times
Joined: Jun 19, 2016 6:28 am
Full Name: Garrett Lynch
Contact:

Re: Backups Retention Period

Post by GarrettL » Nov 14, 2016 7:54 pm

That changes things quite a bit...

I noticed the DB folders increasing (e.g. 2011, 2010+) when increasing the retention and hence I was curious about this. It does get me a little concerned that I can not ever truly backup a mailbox then and especially for eDiscovery when longer than 7 years. Maybe a feature request moving forward?

Can we confirm this is accurate as it does vary from Foggy and Mike's posts.

Thanks!

Kostya
Veeam Software
Posts: 104
Liked: 28 times
Joined: Jun 18, 2012 9:38 am
Full Name: Kostya Yasyuk
Contact:

Re: Backups Retention Period

Post by Kostya » Nov 14, 2016 8:08 pm

What retention would be OK for you?

GarrettL
Service Provider
Posts: 24
Liked: 4 times
Joined: Jun 19, 2016 6:28 am
Full Name: Garrett Lynch
Contact:

Re: Backups Retention Period

Post by GarrettL » Nov 14, 2016 8:12 pm

I would argue that it'd be best to do retention similar to what Foggy and Mike had mentioned. You should never have to be concerned at whether the mailbox in its entirety is there but the changes being are to be placed into retention. We haven't seen any of our O365 backup vendors using retention the way it's currently configured with Veeam. I'm kicking myself for just pulling two of our vendors in favor of Veeam but now losing anything 7+ years out :(

Gostev
Veeam Software
Posts: 23114
Liked: 2916 times
Joined: Jan 01, 2006 1:01 am
Location: Baar, Switzerland
Contact:

Re: Backups Retention Period

Post by Gostev » Nov 14, 2016 9:38 pm 1 person likes this post

GarrettL wrote:Maybe a feature request moving forward?
Correct. I am sure we won't need 7 years to increase the retention limit, which is fairly random right now to be honest... it was 3 years in alpha, then someone asked for 7 years and we've done it (devs did not want to do a bigger increase until they see how the current engine behaves in the field).

foggy
Veeam Software
Posts: 16950
Liked: 1380 times
Joined: Jul 11, 2011 10:22 am
Full Name: Alexander Fogelson
Contact:

Re: Backups Retention Period

Post by foggy » Nov 15, 2016 11:41 am

Garret, sorry for confusion, I've also misinterpreted the logic based on the option name ("Retain backups for"), we need to rename it to reflect the actual behavior. For better understanding, think of it as Outlook's AutoArchive option.

GarrettL
Service Provider
Posts: 24
Liked: 4 times
Joined: Jun 19, 2016 6:28 am
Full Name: Garrett Lynch
Contact:

Re: Backups Retention Period

Post by GarrettL » Nov 15, 2016 5:33 pm 1 person likes this post

Foggy, no worries at all and appreciate jumping back in too. I'm excited regardless of the potential in the product and it's still a great start and we'll still deploy this to probably 20+ companies to start and see how it matures.

Mike Resseler
Veeam Software
Posts: 4988
Liked: 525 times
Joined: Feb 08, 2013 3:08 pm
Full Name: Mike Resseler
Location: Belgium
Contact:

Re: Backups Retention Period

Post by Mike Resseler » Nov 15, 2016 6:26 pm

Garret,
What is your actual preference and based on what reason? (legal, compliance, logic...). Just for our understanding and interest :-)
Thanks
Mike

Gostev
Veeam Software
Posts: 23114
Liked: 2916 times
Joined: Jan 01, 2006 1:01 am
Location: Baar, Switzerland
Contact:

Re: Backups Retention Period

Post by Gostev » Nov 17, 2016 2:02 pm

Garret,

Would the following retention value be sufficient for the companies you're working with?

Code: Select all

1
2
3
5
7
10
25
Thanks!

Deckers
Novice
Posts: 4
Liked: 2 times
Joined: Oct 31, 2012 12:00 am
Full Name: Kyle
Contact:

Re: Backups Retention Period

Post by Deckers » Nov 30, 2016 10:06 pm

I was excited to be able to get some protection going on our pilot mailboxes, but after working with the product for a couple days I'm pretty disappointed in the retention strategy (as I understand it). What I would expect to be able to do is restore/explore a mailbox from a certain point-in-time. More of a snapshot concept rather than the message level archive approach this seems to employ.

I'd say it's common for people to save important messages over the years and they way I'm understanding this, Veeam is going to ignore the messages in my mailbox that are older than X years and either not back them up or age them out of the backup even if they are still in my active mailbox.

If the retention age is only applying to the items that have been permanently deleted by the user then I think it will work as is. It's just not clear from what I've seen so far.

bryanmeche
Novice
Posts: 8
Liked: never
Joined: Feb 23, 2015 2:02 pm
Full Name: Bryan
Contact:

Re: Backups Retention Period

Post by bryanmeche » Dec 09, 2016 7:55 pm

Not sure where to post feature requests, but we actually need retention far lower than a year. It'd be nice if we can customize the value to any number we want, instead of having the presets. Ideally we'd like to keep backup retention for only seven days.

Post Reply

Who is online

Users browsing this forum: No registered users and 3 guests