Maintain control of your Microsoft Office 365 email data
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leo.white
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Shorter Retention Periods

Post by leo.white » Apr 10, 2017 2:03 pm

My company has a policy against keeping email past a few months. Why is the shortest time frame 1 year? Seems a bit long and is going to require quite a bit of space to store those backups.

Mike Resseler
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Full Name: Mike Resseler
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Re: Shorter Retention Periods

Post by Mike Resseler » Apr 10, 2017 2:08 pm

Hi Leo,

The request to keep the emails less than 1 year has been received a few times and we are looking at getting this into our next version (no promises though ;-))

For the space: The retention is based on the exchange online "item" (so emails, calendar items, contacts...). So if the retention range is 1 year, but the email (that still exists in Outlook & Exchange online) has been received more than a year ago, it won't be in the backup since it has crossed the retention.

Mike

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