Feature Request: Granular reports on the specific data protected

[absentpetti]

Currently the user reports only indicate a "Protected" status. There is no indicator on what types of data are included in this, the time frames, or the size of the data.
This results in effectively VDC saying "Just trust me bro" when it comes to auditing what is backed up per user.

To determine if a specific user was protected for OneDrive & Exchange requires me to step through the OneDrive and Exchange pages across date ranges through which those users were active. This is painful enough to have to do for a single user and is a monstrously crazy task to perform at scale across an organisation for all users.

We need more granular reports that allow us to break down what "Protected" actually means.
Does it have exchange, OneDrive, Teams data types within that user "protection"?
What is the size of the data sets? Size on disk and file/folder/email counts.
Across what period of time were the backups occurring due to changes versus being static/unchanging?
When was data last backed up for that user and location?

[micoolpaul]

Hi Christopher,

Thank you for your feedback, I'll be sure to share it with the wider team.

For Exchange, you can run the mailbox protection report, it gives you the mailbox, the status of protection, and the last backup date.

I appreciate that it's not compacted into a single report, but if it is of use to you, going to the Backup Policies section you can export the high-level backup session details for each job as a single zip via the 'Export Sessions' button. This gives you all of the start & end times for each job and an overview of items processed within the job.

If you click on a job and export to CSV, you can see all of the details about that particular job run, this includes the names & services protected. I don't know how many jobs you have, but if you want to swiftly find if someone is being protected, and which services are protected, you could use the built in search tool for the backup session viewer to search for a name and you'll see a match for each of the mailbox, archive mailbox, OneDrive, and personal SharePoint site.

Hopefully some of the above helps in the meantime.

[absentpetti]

To explain our use case that is making this particularly painful.
We have hundreds of user accounts in our environment that I have been tasked with deleting.
I have had to validate that we have appropriate retention policies in place, they are properly lifecycled, and that they are secure and backed up.

I had hoped to export from VDC reports indicating on a per mailbox basis the exact items existing within that user and on a per item basis the storage used.
I would have been able to quickly run a report/lookup in Excel to match those datasets together and be reassured that everything is properly backed up.

This should be across all time and not for a specific job. Given that accounts come in and out of active backups the specific backup job reports are not comprehensive in telling me what is stored in the back end.

I don't want to see who was backed up "today" as an example. But the full list of EVERYTHING that was protected for each use. Exchange = XGB's. OneDrive = YGB's. etc. etc. kind of thing.

It's not feasible for me to manually click through the search interface on a per user basis for hundreds of users... But I have been forced to do so for a handful to validate assumptions. If I am frank though, thats a PITA.