Repository Years

[Msan]

Hi,

I am just doing a trial of the software and noticed something..
In my VeeamRepository directory I have 2 folders named 2018 and 2019.
As I understand it, it creates these folders for emails from the appropriate year.
I am still not finished with our first full ORG backup, but I saw that my account finished.. I have emails going back to 2015.. but there are only the 2018 and 2019 folders?

Just to confirm, I created a new backup job that only backups up my account into the same repository.. I checked the contents after it finished and all my emails going back to 2015 are in there.. but no 2015, 2016 or 2017 folder??

[Polina]

Welcome to the Community, Mike!

What are your retention settings, type/period?

[Msan]

I currently have it set to "keep forever"
Once we actually agree on a retention period, this will change

[Polina]

Can you see those older items with Veeam Explorer?

If your repository is configured with the Item-level retention, mail items are backed up based on their modification date (not the sent/received date). Correspondingly, folders in a repository are created by a year of items last modification.

And if your older items were, for example, moved to a different folder, their modification date changed to a more recent. In a repository, they will be stored within a folder named with a newer year than there their sent/receive date.

For example, if an item was received on 01/01/2015 and moved to another folder on 01/01/2019, it will be stored by VBO in the 2019 folder.

Makes sense?

[Msan]

Yes, I can see the older items in the explorer..

Yes, it's set to item-level.. We moved from a different exchange provider last year to Office 365, so maybe that is why I only have 2018 and 2019 folders then?

[Polina]

Yes, it can be the case.

And the most important is that your data is backed up and accessible, no matter how the backup databases are presented, isn't it? )

[Msan]

Thats true

Hmm, if I change the repository retention policy from "keep forever" to 3 years, it won't delete any of my older emails as the modification date was sometime in 2018 then either?

[Polina]

Correct
Note though, that retention policy also defines how items leave the repository. Regularly, on schedule, items modified earlier than 3 years from now will be removed by retention.