Maintain control of your Microsoft 365 data
Post Reply
Msan
Novice
Posts: 4
Liked: never
Joined: Jul 10, 2019 9:54 pm
Full Name: Mike Hertel
Contact:

Repository Years

Post by Msan »

Hi,

I am just doing a trial of the software and noticed something..
In my VeeamRepository directory I have 2 folders named 2018 and 2019.
As I understand it, it creates these folders for emails from the appropriate year.
I am still not finished with our first full ORG backup, but I saw that my account finished.. I have emails going back to 2015.. but there are only the 2018 and 2019 folders?

Just to confirm, I created a new backup job that only backups up my account into the same repository.. I checked the contents after it finished and all my emails going back to 2015 are in there.. but no 2015, 2016 or 2017 folder??
Polina
Veeam Software
Posts: 2939
Liked: 681 times
Joined: Oct 21, 2011 11:22 am
Full Name: Polina Vasileva
Contact:

Re: Repository Years

Post by Polina »

Welcome to the Community, Mike!

What are your retention settings, type/period?
Msan
Novice
Posts: 4
Liked: never
Joined: Jul 10, 2019 9:54 pm
Full Name: Mike Hertel
Contact:

Re: Repository Years

Post by Msan »

I currently have it set to "keep forever"
Once we actually agree on a retention period, this will change :)
Polina
Veeam Software
Posts: 2939
Liked: 681 times
Joined: Oct 21, 2011 11:22 am
Full Name: Polina Vasileva
Contact:

Re: Repository Years

Post by Polina »

Can you see those older items with Veeam Explorer?

If your repository is configured with the Item-level retention, mail items are backed up based on their modification date (not the sent/received date). Correspondingly, folders in a repository are created by a year of items last modification.

And if your older items were, for example, moved to a different folder, their modification date changed to a more recent. In a repository, they will be stored within a folder named with a newer year than there their sent/receive date.

For example, if an item was received on 01/01/2015 and moved to another folder on 01/01/2019, it will be stored by VBO in the 2019 folder.

Makes sense?
Msan
Novice
Posts: 4
Liked: never
Joined: Jul 10, 2019 9:54 pm
Full Name: Mike Hertel
Contact:

Re: Repository Years

Post by Msan »

Yes, I can see the older items in the explorer..

Yes, it's set to item-level.. We moved from a different exchange provider last year to Office 365, so maybe that is why I only have 2018 and 2019 folders then?
Polina
Veeam Software
Posts: 2939
Liked: 681 times
Joined: Oct 21, 2011 11:22 am
Full Name: Polina Vasileva
Contact:

Re: Repository Years

Post by Polina »

Yes, it can be the case.

And the most important is that your data is backed up and accessible, no matter how the backup databases are presented, isn't it? )
Msan
Novice
Posts: 4
Liked: never
Joined: Jul 10, 2019 9:54 pm
Full Name: Mike Hertel
Contact:

Re: Repository Years

Post by Msan »

Thats true :)

Hmm, if I change the repository retention policy from "keep forever" to 3 years, it won't delete any of my older emails as the modification date was sometime in 2018 then either?
Polina
Veeam Software
Posts: 2939
Liked: 681 times
Joined: Oct 21, 2011 11:22 am
Full Name: Polina Vasileva
Contact:

Re: Repository Years

Post by Polina »

Correct
Note though, that retention policy also defines how items leave the repository. Regularly, on schedule, items modified earlier than 3 years from now will be removed by retention.
Post Reply

Who is online

Users browsing this forum: No registered users and 18 guests